About the job
Yacht Administrator
Location: Fort Lauderdale Employment type: Full-time Department: Charter Management Languages: English Posted: 5 November 2026
About the role
Hill Robinson was specifically created to manage the operational complexities of the world's largest superyachts, bringing technical excellence to a full spectrum of services. Today, Hill Robinson offers specialised yacht management, project management for new builds and refit, charter management, corporate services, crew placement, payroll and recruitment, plus a host of other services.
Working in our busy Yacht Operations Department, you will play a pivotal role in supporting the needs of the business, working closely with Yacht Managers (YM).
Responsibilities
- Assist with all activities, queries and requests from your assigned line manager
- Assist other work groups from time to time as may be deemed necessary
- Assist with reception and phone cover from time to time as required
- Maintain records for owner reports and assist with the preparation of owner reports
- Check boat post trays to ensure items are forwarded regularly
- Update the company calendar with yacht or owner visits
- Record keeping for the yachts managed: yacht visits, yard visits, owner meetings
- Keep Yacht Information Sheets up to date
- Provide accounting support as may be required
- Assist with insurance renewals – obtain and compare quotes
- Assist with the preparation of budgets
- In conjunction with the relevant person, maintain up-to-date records in the Company Address Book or equivalent
- Arrange travel and visas for members of the team
- Process expense sheets for members of your projects as may be required
- Receive or collect crew certificates and verification of validity
- Conduct background checks
- Arrange visas for crew as may be required
- Process applications for Flag State Dispensations, Seamans' Discharge Book applications, etc.
- Assist Yacht Managers with drafting Offers of Employment for crew
- Assist Yacht Managers with requesting and chasing SEAs and ensure fully signed contracts are on file on Bamboo
- Assist Yacht Managers with Termination and Severance letters
- Prepare Sea Service Testimonials
- Handle crew insurance claims
Skills required
- Full command of English language – written and spoken
- Ability to work with Microsoft Office – Word, Excel, Outlook, PowerPoint
Personal attributes required
- Ability to work under pressure often juggling an assortment of tasks and priorities
- Able to assume responsibility and ownership for assigned tasks
- Accuracy and attention to detail
- Knowledge of the Yachting industry would be an advantage
- Positive attitude to supporting members of the work group and to the entire team and company
- Good sense of humour
Company values
We encourage applications from all backgrounds, regardless of race, gender, age, religion, identity, or education.
We expect the post holder to uphold and live up to our company values, and to work towards our strategic goals and objectives, underpinned by our five pillars – sustainable growth, business efficiency, trusted partner, culture, and environment, social & governance – with integrity and professionalism.
About Hill Robinson
Hill Robinson provides comprehensive yacht management services across project management, yacht management, crew services, and additional services including corporate services, procurement, communications, aviation, and estates. The company manages the operational complexities of superyachts with expertise in new builds, refits, charter management, and crew placement.
Interested in this role?
Apply now to join Hill Robinson.